Financial Manager , Durban , Kwazulu-Natal
Reference : 12620
Date Added: 2012-01-17
Job Description
DIMENSIONS OF THE JOB
Management of 8 staff
Statutory Liabilities
KEY PERFORMANCE AREAS
Financial Control
- Oversees the management of bank accounts
- Manages the write up of the cash book
- Supervises the management of cash flow
- Authorizes the reconciliation of sundry expenses & petty cash.
- Reconciles rebates & commissions.
- Supports Group FM with Sage & Com-share
- Supports with setting of annual divisional financial budgets
- Manages tenants
Sales Analysis
- Produces sales summary by customer & by sales representatives to reconcile to sales budgeted figures.
- Reconciles Sales summary to General Ledger.
- Oversees Finished Goods Account by monitoring of stock levels
- Computes commissioning and rebates
- Maintains inter-company transactions
Stock Analysis
- Issues & receipts stock items & cut-off procedures.
- Prints stock sheets
- Analyses goods in transit, import payments & stock in warehouse.
- Reconciles goods received at month end correctly with stock
- Analyses monthly stock variances
- Analyses Work in Progress
- Ensures stock counts are performed monthly and for year end, reporting on all variances.
- Ensures compliance of all stock procedures
Administration
- Ensures monthly submission of VAT, SDL and statistical returns timeously.
- Analyses expense accounts including but not limited to entertainment, water and electricity.
- Oversees management of all insurance claims and queries.
- Updates maintenance contracts including but not limited to Aircon, Telephone, Computer systems.
- Conducts a constant review of internal control systems for Debtors, Creditors and Stock.
Imports
- Manages the import payments and CFC (Current Forex Control) account
- Oversees costing, payments and Forward Exchange Contracts (FEC)
- Implements and monitors systems.
Fixed Asset Management
- Prepares monthly fixed asset register showing depreciation for all equipment, office furniture & fittings, computers, office machines and software.
- Prepares “wear and tear” fixed asset register for tax purposes.
- Reconcile general ledger on a monthly basis
- Prepare yearend audit pack for auditors
Debtors Control
Creditors Control
Management Reports
Communication
- Conducts regular review meetings with reporting structures.
- Liaises with customers and suppliers
- Attends bi-weekly divisional review meetings
- Communicates all management decisions to staff.
Information Technology
- Manages IT and Network Administrator/Support.
- Assists in establishing administrative systems, within the various disciplines of the division
- Assists with system problems relating to MIS
- Successful implementation of systems
- Authorizes all I.T expenses to prevent abuse.
Projects
- Participates in the Sage project.
- Provides full support and resource to other divisions when necessary.
- Assists in adhoc strategic plans relating to acquisitions, equipment, contracts and tenders.
Staff Management / HR
- Manages human resources within the Admin, Financial; and IT Department.
- Manages and authorises staff sick and annual leave.
- Deals effectively with grievance in accordance with company grievance procedure
- Upholds and maintains discipline where employees fail to adhere to company rules or when work performance is unacceptable i.e. Coaching and counselling.
- Conducts disciplinary enquiries as required by company disciplinary procedure.
- Instils company mission, vision, values and policies into employees within Accounting Department.
- Identifies and manages training objectives and needs within the department in order to fulfil the business units skills requirements and succession planning.
- Manages staff performance and ensures performance appraisals are conducted and completed inline with HR performance management objectives.
- Assists in the full scale function of recruitment and selection that falls under the admin, Financial and IT department.
- Participates in all elements of Induction programmes.
- Develops an effective committed team environment within admin, financial and IT department to ensure service delivery.
- Assists in change management initiatives as may be required.
COMPETENCIES REQUIRED
Qualification:
- Minimum a B Comm. Degree with Honours and/or CMA and/or CIMA.
Experience:
- 3-5 years Industry/Manufacturing environment.
- Experience in a Supervisory/Management position (3yrs)
- Previous budgeting experience
Skills and Knowledge
- High level business skills
- Ability to analyse, interpret and action management accounts
- Ability to lead and manage a team of employees
- Strong organisational and administrative skills
- Excellent time management and communication skills
- Ability to prioritise and meet deadlines
Behavioural
- “Can do” attitude
- High level verbal and non-verbal communication skills with suppliers, customers, staff that will be required to assist in resolution of customer/supplier queries.
- Professional people management and leadership skills
- Strong focus on mentoring and developing staff
- Motivate and inspire staff to achieve company vision, goals and objectives
- Good ability to handle pressure and stress
- Team player
- Accurate Decision making skills
- Dispute resolution skills
- Negotiation skills
- Analytical skills
- Results and goal orientated
- Independent Worker/Quick thinker
- Dedicated, Hands-on Well Organized
- Strongly deadline driven at achieving an end result
- Systematic and neat
- Fair and “approachable”
- Strong Motivator
Computer ability:
- Standard Bank Business Online / Cats – (banking software)
- MIS systems (/ Optimus / Sage / Com-Share)
- Ability to interpret and interact with financial systems
- Microsoft – advanced (Excel & Word)
Consultant: Leigh Hughes